CONTACT : Tel: 02476 472 582
Privacy

Who we are
Magnox Electric Group Pension Trustee Co Ltd is the trustee (“the Trustee”) of the Magnox
Group of the Electricity Supply Pension Scheme (“the Scheme”).

As the Trustee of the Scheme, we hold certain personal information (known as “personal data”)
about scheme members and, where applicable, their dependants and beneficiaries. Most of the
information held about you and processed by the Trustee in running the Scheme will be
personal data (in other words, because we hold information from which you as an individual can
be identified, any information we hold in respect of you will be subject to certain protections).

For legal purposes, the Trustee is known as the “data controller”, as we decide the purposes for
and the means by which the personal data we hold is processed.

The Group Actuary, Chris Vaughan-Williams of Aon, is a joint “data controller”. He has his own
Privacy Notice and there is a brief summary of this notice and a link to the full notice, if you
would like to read it at the end of this notice.

What information we collect about you
Depending on the circumstances and the stage of your membership, we may hold some or all of
the following information about you:

  • your name, date of birth, gender
  • your address and email address
  • your national insurance number
  • details of your bank account (to pay benefits)
  • details about your dependants and/or beneficiaries
  • medical and other details about your health (to pay health related benefits)
  • divorce sharing orders

How we use that information
The Trustee has a legitimate interest in holding and processing the above information about you
as it is needed for us to properly administer the Scheme and to calculate and pay benefits. We
also keep the above information in order to allow us to comply with our obligations towards
members under the Scheme governing documents, as well as under relevant legislation.

Personal data relating to the Scheme is held on paper and on computer systems. As the “data
controller”, the Trustee must process this information fairly and lawfully.

As part of running the Scheme, we may also need to hold and process particularly sensitive
information about you and/or your dependants and beneficiaries (known as “sensitive personal
data”). Under the legislation, details relating to health, racial or ethnic origin, religious or other
similar beliefs, sexual orientation and political affiliations are regarded as “sensitive personal
data”. Except where the legislation allows it, this information cannot be processed or passed to
a third party without your explicit consent.

Who we share it with
We are not allowed to disclose personal data about you to other parties except:

  • when required for contractual or legal reasons or other specifically identified purposes;
  • or
  • where you have given your consent.

However, as the Trustee needs help from various advisers to properly administer the Scheme,
we share personal data with the following

  • your current, past or future employer, which may include group companies which are based outside the EEA. Where data is sent outside the EEA, appropriate safeguards are put in place to ensure that your data is kept secure
  • the employers’ payroll service providers
  • the Scheme’s professional advisers, including the Scheme actuary, auditor, medical
    advisers, investment adviser and lawyers
  • the third parties who are responsible for the day-to-day administration of the Scheme on behalf of the Trustee
  • HM Revenue & Customs and other statutory bodies (such as the Pensions Ombudsman, the Pensions Regulator and the Department of Work and Pensions) &ndash the Trustee can be fined and subject to other action if it fails to provide certain information to these authorities
  • the advisers and printers who help us prepare various communications we send to you, such as the annual benefit statement and newsletters
  • our appointed insurance company or companies for the purposes of life insurance and additional voluntary contributions and investments such as annuity purchases
  • depending upon how we pay pensions, the personal data we have to supply in order to effect a BACS transfer (the Bankers' Automated Clearing Service) or CHAPS (the Clearing House Automated Payment System] in the UK and/or a payment via Western Union the administrators’ banking providers when pensions are being paid overseas
  • tracing agencies when we have lost contact with members or beneficiaries and mortality screening services
  • the trustee’s website service provider
  • external IT support companies
How long we keep personal data for
We must keep all personal data safe and only hold it for as long as necessary. To meet the
requirements of both UK tax and pensions law, we must keep certain personal data (for
example, details about the date a member joins the Scheme, their name and address, and
details of benefits paid) for a minimum of 6 years. But, given the nature of pension schemes,
the Trustee may be required to keep some of your personal information for the rest of your life.

Your rights
  • Right of Access – you have the right to see personal data that is held about you and a right to have a copy provided to you, or someone else on your behalf, in a machine readable (namely, digital) format
  • Right to Rectification – Right if at any point you believe that the personal data we hold about you is wrong, you can ask to have it corrected
  • Right to Restrict processing – You can require the Trustee to limit the processing of your personal data in certain circumstances, for example, whilst a complaint about its accuracy is being resolved
  • Right to object to processing – As we are relying on legitimate interests as a reason for processing, you can object to your personal data being processed, although the Trustee can override this objection in certain circumstances.
  • Withdrawing consent – Where you have given us your consent to processing your personal data, you can withdraw that consent at any time by notifying us (see “Who to contact” below). However, withdrawing your consent will not affect the processing of any personal data which took place beforehand and it may be possible for the Trustee to continue processing your personal data where this is justified.
  • Right to be forgotten – You can request that your personal data is deleted altogether, although the Trustee can override this request in certain circumstances.
You should be aware that taking any of the above steps could impact on the payment of your
benefits, your participation in the Scheme, and/or our ability to answer questions relating to your
benefits.

Information will generally be provided to you free of charge, although the Trustee can charge a
reasonable fee in certain circumstances.

Who to contact about your personal data
If you wish to:
  • see your personal data or to exercise any of the rights mentioned above
  • request a hard copy of the notice
  • make a complaint about how we have handled your personal data
please contact The Group Administrator , Pensions - Employee Services, Oldbury Technical
Centre, Oldbury Naite BS35 1RQ.

Making a complaint to the Information Commissioner’s Office
If you are not satisfied with our response to any query you raise with us, or you believe we are
processing your personal data in a way which is inconsistent with the law, you can complain to
the Information Commissioner’s Office whose helpline number is: 0303 123 1113.

Updates to this notice
This notice is the latest version as at 1st May 2018. This notice will be updated from time to time
and you can see the current version at any time on the Trustee’s website at
https://megtpensions.com/resource-library/ and select the Privacy Notice document.

Alternatively, if you would prefer to receive a hard copy of the notice, please let us know (see
“Who to contact” above).

Aon Hewitt/ the Group Actuary’s Privacy Notice
Aon Hewitt Limited (and, where appointed, the Scheme Actuary - together "Aon") has been
appointed to provide pensions advisory and calculation services that relate to your
membership of the pension scheme. In doing so Aon will use personal information about you,
such as your name and contact details, information about your pension contributions, age of
retirement, and in some limited circumstances information about your health (where this
impacts your retirement age) in order to be able to provide these services. The purposes for
which we use personal information will include management of the pension scheme and your
membership within it, funding the pension scheme (i.e. helping to ensure that the funds within
the pension scheme are sufficient to cover the members who are party to it), liability
management (that is to say providing advice on the different ways benefits could be
determined, and drawn, from the pension scheme), scheme actuary duties (which include
assessing individuals who are members of the pension scheme and assessing how the make-up
of the membership may affect the amounts payable and when they become payable so as to
manage the pension scheme appropriately), regulatory compliance, process and service
improvement and benchmarking.

We may pass your personal information to third parties such as financial advisors and benefits
providers, insurers, our affiliates and service providers and to certain regulatory bodies where
legally required to do so. Depending on the circumstances, this may involve a transfer of data
outside the UK and the European Economic Area to countries that have less robust data
protection laws. Any such transfer will be made with appropriate safeguards in place.

More detail about Aon’s use of your personal information is set out in our full Privacy Notice.
We recommend that you review this notice which is available online at
http://www.aon.com/unitedkingdom/products-and-services/human-capital-consulting/aonhewitt-
actuarial-services-privacy-statement.jsp
, or you can request a copy by contacting
us, including reference to the scheme name, at: Data Protection Officer, Aon Hewitt
Limited (Retirement and Investment UK), PO Box 730, Redhill, RH1 9F